Administrative Assistant IV

Essential Duties & Responsibilities

• Track, maintain records and coordinate paperwork IAW DoDI 5200.02 DoD Personnel Security Program; AFI 16-1404, Information Security Program; AFI 16-1406, Industrial Security Program Management, AFI 31-601, Industrial Security Program, and the Defense Information Security System (DISS) as they apply to the USAF/SG community.
• Afford administrative support for the security department.
• Develop a process to ensure inventories of Top Secret information be conducted at minimum annually, or more frequently when circumstances warrant.
• Track and update the Commander/Director appointed security assistants in writing to manage applicable security programs i.e. Information Security Program (INFOSEC), Industrial Security, Insider Threat and/or PERSEC.
• Afford assistance in the development and implementation of an Emergency Action Plan (EAP).
• Certify it has been developed to protect, remove, or destroy classified material in case of fire, natural disaster, civil disturbance, terrorist activities, or enemy action.
• Initiate, maintain, and document required personnel security investigations appropriate to the individual’s responsibilities and access to DoD Sensitive Information.
• Afford assistance to the Security Manager to ensure Personnel Security Investigation (PSI) packages are completed.
• Afford assistance to the Government with reviewing the SF86/85P to ensure accurate and complete information.
• Contact Subject and obtain missing information within three (3) business days if the SF86/85P is incomplete.
• Afford assistance in mailing a hard copy of fingerprints to Office of Personnel Management (OPM) with any other required documents.
• Maintain a list with personnel security investigations appropriate to the job responsibilities for the staff in addition to who has access to DoD Sensitive Information.
• Document and notify Subjects with expired investigations and unfavorable adjudications per the Security Manager’s request and update the file with current information once it is received.
• Afford assistance in identifying personnel requiring re-investigations, upgraded requirements, PSI pending adjudication, personnel that are no longer with the agency.
• Afford assistance in gathering documentation and contact information prior to providing visitor access to the Government facility.
• Afford assistance in coordinating all documentation from employees obtaining access to Government networks between personnel and Security Manager.
• Afford assistance in ensuring members who have access to classified information possess the proper security clearance, have a signed SF 312 "Classified Information Non-Disclosure Agreement", and have a need-to-know.
• Afford assistance in ensuring members who have access to classified information have a Standard Form 312 annotated in DISS.
• Create a training program/schedule for personnel to be educated and informed on reportable behaviors that fall under the continuous evaluation program.
• Afford assistance in developing, updating, maintaining and monitoring tools which tracks all Annual Security Training Requirements for DAF/SG and AFMEDCOM personnel.
• Maintain database to ensure accuracy/integrity of reporting via in/out-processing.
• Afford assistance, development, management and implementation of the Operations Security Program (OPSEC), (INFOSEC) and other security related training, as a result of policy changes, or dictated by local policy.
• File, track, route, fax, and scan documentation pertaining to personnel reports, records management, and CAC issuance.

Requirement

Three (3) years security administrative support experience.

Bachelor’s degree or Associate’s degree preferred

Skills

• Experience with Microsoft Word, E-mail, Voicemail, the Internet, Access, Excel, answering telephones, using copy machines, using fax machines, and customer service.
• Training on specific systems used by SEPS will be provided
• Manage large volumes of data entry tasks and BI material
• Familiar with OPM BI’s
• Interpret and follow specific written and oral instructions

Physical Requirements

• This position requires employees to be willing and able to: sit, bend, reach, stoop, squat, stand, and walk.

Communication

• Excellent customer service via phone and face to face conversation,
• Excellent written and oral command of English.

Equal Opportunity Employer

GRS is an Equal Opportunity Employer.