Administrative Assistant IV

About the role

The Alaska Digital Technology and Capital Projects teams are seeking an Administrative Assistant IV to perform a variety of office and functional support duties.

Responsibilities

• Managing the managers' calendars
• Daily and weekly reporting
• Onboarding support
• Maintaining files, records, and documents
• General administrative duties
• SAP Security Coordinator role
• Office and administrative support duties
• Filtering email, answering the telephone, directing calls, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management, and other corporate administrative needs
• Managing floor office supplies, office moves, and travel coordination
• Preparing and distributing documents/presentation materials for meetings
• Cooking logistics and hospitality for all external visitors
• Providing back-up coverage on an as-needed basis
• Providing feedback and input to the managers

Requirements

Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer

• 5+ years of experience as an administrative assistant
• Intermediate proficiency in Word, Excel, Outlook and PowerPoint
• 3+ years direct administrative support of Digital Technology/IT and/or Capital Projects teams
• 3+ years of experience organizing and prioritizing numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
• 1+ years of experience handling confidential information with the utmost discretion

Qualifications

• Basic knowledge of SAP
• Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what is right
• Buils effective solutions based on available information and makes timely decisions that are safe and ethical
• Builts positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals
• Listens actively and invites new ideas for shared understanding, then influences and acts to drive positive performance and achieve results
• Drives thoughtful and pragmatic change, encourages innovative thinking and continuous improvement, and models adaptability through resourcefulness, flexibility, and positivity

Skills

• Intermediate proficiency in Word, Excel, Outlook and PowerPoint

Benefits

Not specified

Pay

$36.02 - $43.56 per hour

Schedule

Varies