Administrative Assistant - Intercultural & Global Office (Part-time)

Qualifications

• Education: A bachelor’s degree is highly preferred
• Experience: Proven experience in administrative support, preferably in an educational or diversity-focused environment
• Skills: Demonstrates the ability to take on a vision and carry it through with minimal direction, demonstrates a strong commitment to putting Christ at the Center in all areas of work, strong organizational and planning skills, attention to detail, and problem-solving skills, excellent written and verbal communication skills, excellent time management skills and ability to multitask and prioritize work, strong marketing skills, and graphic design is a plus, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other office software tools, excellent interpersonal and relational skills across cultures, demonstrated commitment to fostering Kingdom Diversity and a welcoming environment, excellent skills in managing budgets and financial transactions

Responsibilities

• Serve as the primary point of contact for the office, welcoming visitors and addressing inquiries in a professional and inclusive manner
• Manage phone calls, emails, and other forms of correspondence, ensuring timely responses to internal and external stakeholders
• Maintain organized and accurate records, including filing, archiving documents and reports
• Oversee and manage timecard approvals for student workers, ensuring accuracy and compliance with university policies
• Reconcile purchase card (P-Card) transactions monthly, ensuring accurate documentation and adherence to university financial policies
• Process purchase orders, reimbursements, and other financial transactions as directed by the office leadership
• Support planning and execution of events, workshops, and programs
• Aid in enhancing IGO's Marketing materials and coordinating all multicultural event promotion, including IGO's monitors, wildcat announcements, social media posts, flyers, and newsletters
• Schedule and coordinate meetings, appointments, and travel arrangements for office staff, and assist with preparing materials as needed
• Assist with data entry and maintain confidentiality of sensitive information
• Monitor and maintain office supplies inventory, placing orders as needed
• Serve as the liaison with Facilities Services for office maintenance or repairs
• Affirmatively assist with additional administrative tasks as directed by the Executive Director
• Stay informed about university policies and practices related to Kingdom Diversity to better support office initiatives
• Affirmatively assist with taking minutes for all IGO staff meetings, creating run of shows for events, and documenting any meeting as needed
• Carefully coordinate all IGO Lounge and study room reservations and maintain a high-impact hospitality presence in all IGO shared spaces at all times, ensuring office areas and rooms are consistently clean and organized
• Affirmatively assist the Executive Director of IGO with preparing, editing correspondence, newsletters, reports, emails, and presentations