Administrative Assistant - Integrated Enrollment Services/One Stop

About the role

Provides administrative staff support to a university executive. Coordinates unit activities, drafts documents, assists in committee work, responds to information requests, and manages travel and purchasing.

Responsibilities

• Organizes and coordinates unit activities, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc.
• Serves on committees and task forces as a representative of the unit.
• Responds to information requests from internal and external agencies and conducts research for policy and program development.
• Collects and writes information for newsletters or news bulletins for the unit.
• Participates in special projects and prepares statistical reports as needed.
• Supports Cougar One Stop and Integrated Enrollment Services teams with calendar and meeting management.
• Oversees purchasing and financial tasks, including supply orders, voucher processing, procurement card reconciliation, and financial reporting.
• Submits and tracks facilities work requests and runs reports in PeopleSoft Finance and Human Capital Management systems.

Requirements

• Higher Education experience.
• Service leadership skills including mutual respect, active listening, and responsiveness.
• Must be a multi-tasker, organized, and able to work in a fast-paced, high-pressure environment.
• Strong interpersonal and problem-solving skills.
• Ability to clearly interpret and implement policies and procedures.
• Ability to interact with all levels of internal and external constituents.
• Proficiency in Microsoft Office Suite.
• Experience in Oracle PeopleSoft Campus Solutions.

Qualifications

• The ideal candidate should possess higher education experience.
• Service leadership skills including mutual respect, active listening, and responsiveness.
• Must be a multi-tasker, organized, and able to work in a fast-paced, high-pressure environment.
• Strong interpersonal and problem-solving skills.
• Ability to clearly interpret and implement policies and procedures.
• Ability to interact with all levels of internal and external constituents.
• Proficiency in Microsoft Office Suite.
• Experience in Oracle PeopleSoft Campus Solutions.

Skills

• Higher Education experience.
• Service leadership skills including mutual respect, active listening, and responsiveness.
• Multitasking and organizational skills.
• Interpersonal and problem-solving skills.
• Clear communication and interpretation of policies and procedures.
• Interaction with all levels of internal and external constituents.
• Microsoft Office Suite proficiency.
• Oracle PeopleSoft Campus Solutions experience.

Benefits

N/A

Pay

$20.68 - $23.50 per hour

Schedule

N/A

Benefits

N/A

Skills

• Higher Education experience.
• Service leadership skills including mutual respect, active listening, and responsiveness.
• Multitasking and organizational skills.
• Interpersonal and problem-solving skills.
• Clear communication and interpretation of policies and procedures.
• Interaction with all levels of internal and external constituents.
• Microsoft Office Suite proficiency.
• Oracle PeopleSoft Campus Solutions experience.

References

The hiring department expects you to name current or past supervisors.

Equal Opportunity Employer

The University of Houston System and its universities are Equal Opportunity Institutions.