Administrative Assistant - Instruction

Position Responsibilities

• Communicates effectively and courteously when interacting with staff, students, families, and visitors.
• Greets and directs staff, students, families, and visitors.
• Writes memos and emails to communicate with staff, students, families, and visitors.
• Prioritizes tasks and make decisions on behalf of the immediate supervisor.
• Maintains files, folders, and schedules in order so that an office runs efficiently.
• Creates and update spreadsheets.
• Prepares presentations and reports.
• Orders office supplies.
• Answers telephones and takes messages or transfer calls.
• Schedules appointments and updates event calendars.
• Arranges staff meetings.
• Handles incoming and outgoing mail and faxes.
• Prepares memos, invoices, or reports.
• Maintains databases and filing systems.
• Performs basic bookkeeping.
• Maintains confidentiality of student and staff records.
• Performs any other related duties when requested by the immediate supervisor.

Essential Skills & Experience

• Strong decision-making skills.
• Excellent interpersonal skills.
• Strong organizational skills.
• Strong writing skills (good grammar, accuracy, and professional in tone).
• Ability to learn new office technology.

Position Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office applications.
• Knowledge of basic office procedures and operation of office machines/equipment.
• Bilingual (English-Spanish) preferred.

Physical Demands and Work Environment

• While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear.
• Employee must occasionally lift and/or move up to 25 pounds.
• The noise level in the work environment is usually minimal.

Reporting to this position

N/A

Terms Of Employment

• 10-month work year as defined in the AFT/IFT Local 943 collective bargaining agreement.
• Starting wage between $17.00 - $18.70/hour, based on education and verified experience (wages expected to increase by more than 25% with the new collective bargaining agreement in July/August).
• Illinois Municipal Retirement Fund (IMRF) pension.
• Sick, personal, and vacation days.
• 10+ paid holidays.
• Generous fringe benefits as provided by the current Local #943 Agreement.

Application Procedure

Apply online.