Administrative Assistant - Inspire Connections Academy

Responsibilities

• Manage front-office operations, including greeting visitors, answering phones, handling deliveries, and maintaining a welcoming school environment
• Support in-person events, testing days, trainings, and family meetings by assisting teachers, students, and parents on-site
• Prepare meeting rooms, materials, sign-in sheets, badges, and supplies for school events and professional learning
• Maintain office inventory and advise the Manager to order supplies for staff, students, and school operations
• Process incoming and outgoing mail, packages, and statewide student shipments
• Maintain physical and digital filing systems in compliance with privacy and school requirements
• Cook up and run in-person and virtual events, including testing days, orientations, staff trainings, and family meetings
• Cook up and coordinate logistics such as space setup, materials, food, sign-ins, and schedules
• Serve as on-site support for students, families, and teachers during events
• Support interactions with external partners such as vendors, service providers, and community organizations to ensure smooth operations

Communication

• Respond to phone calls, emails, and in-person inquiries in a timely and helpful manner
• Direct families and staff to the appropriate department or team member
• Draft, format, and distribute communications, forms, and school notices as needed

Organization

• Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks
• Maintain calendars, schedules, and meeting coordination
• Organize records, event logistics, and operational workflows
• Anticipate needs and proactively support school operations

Enrollment & Family Support

• Assist families with enrollment, records, and documentation
• Track missing forms, residency documents, and required paperwork
• Support enrollment teams by ensuring accurate, complete student files
• Provide guidance to families navigating school systems and requirements

Requirements

• Must be able to report to the office at 9550 W Bethel Ct, Boise
• This is a 12-month position reporting to the Business Office Manager
• Strong technology skills, particularly with Google Suite
• Excellent written and verbal communication skills, strong organizational skills, and attention to detail
• Must be able to use a personal electronic device and an email address for two-step authentication
• Expected starting hourly rate of $17.50 - $19.50 per hour, depending on experience