Administrative Assistant - Immigration

Location: Albany, NY and Boston, MA (100% in the office)

About the Role

Harris Beach Murtha is searching for an Administrative Assistant to support the Immigration Attorneys. This role involves performing legal, clerical, and secretarial duties, including transcribing and typing correspondence, memoranda, project work, proofreading, and ensuring the quality of legal documents.

Responsibilities

• Keep cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, and inputting information into file databases and case management software.
• Assist with nonimmigrant and immigrant visa filings and organizing exhibits.
• Assist paralegals with preparation and filing of immigration petitions.
• Collect information and documentation from clients, including initial screening of “cold calls” and client referrals.
• Assist partners and attorneys in drafting client engagement letters.
• Write, proofread, send, file, and manage correspondence, memos, pleadings, contracts, forms, indices, and other related documents.
• Maintain client contact and communicate case progress.
• Enter conflict information into the system for running conflict checks for new clients.
• Assist with opening new matters and maintaining files.
• Coordinate mass mailings, including filings with local, state, and federal courts and agencies.
• Type from draft, oral dictation, or recordings a variety of correspondence and legal documents such as resolutions, opinions, contracts, briefs, leases, and agreements.
• Coordinate travel arrangements, securing air, hotel, and car plans for attorneys and clients.
• Process invoices and attorney expense reimbursement requests.
• Assemble document packages including copying, tabbing, and scanning.
• Assist with other duties as needed.

Requirements

• 2+ years of experience as a legal administrative assistant.
• Experience in business immigration (preferred).
• High school diploma or equivalent; associate’s degree (preferred).
• Exceptional oral and written communication and organizational skills.
• Superior client service and listening skills for anticipating the needs of clients and attorneys.
• Proficiency with MS Office, including Word, Outlook, and Excel, and the ability to efficiently use technology resources.
• Ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting.
• Strong organizational skills for prioritizing workload.
• Commitment to the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment.
• Enjoy working with diverse personalities within various levels of the firm.
• Comfortable working in the office every day.

About Harris Beach Murtha

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. With roots reaching back to 1856 in New York and ties to New England since 1936, the firm has a strong Northeast presence and a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations, and individuals. The firm’s practice areas span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.

Pay

Albany, NY: $25.65 - $33.34/hour

Schedule

• Albany: 37.5 hours per week
• Boston: 35 hours per week