Administrative Assistant III- OOGAO - 993347

About the role

A regular, full-time, hourly, non-exempt and benefit-eligible staff position. The general schedule is 40 hours a week, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Responsibilities

• Provides secretarial and administrative support for one or several department professionals or offices.
• Handles correspondence, takes messages, and disseminates information.
• Sorts and files documents, opens, sorts, distributes, collects, and delivers mail.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations.
• Manages departmental budget, prepares monthly budget updates, and assists with travel expense requests.
• Assists with departmental event planning, including setting up and breaking down materials and supplies.
• Trains to become a DSO to facilitate international student document requests.
• Assists the Executive Director of Global Affairs as needed.

Requirements

• General education or vocational training and 4+ years’ relevant experience or equivalent combination of education and experience.
• A valid driver's license, clean driving record, and ability to operate a typical motor vehicle.

Qualifications

• Preferred three or more years’ experience in an office setting.
• Three to four years' experience in customer service, office management, bookkeeping or financial tracking.
• Experience with Microsoft Office 365, Banner, Paycom, Concur (travel software).
• Knowledge or some experience with international students or international groups helpful.

Skills

• Excellent written and verbal communication, interpersonal and organizational skills.
• Ability to multitask, prioritize responsibilities, exercise sound judgment, maintain confidentiality and pay close attention to detail.
• Ability to provide warm and caring professional service-oriented support to individuals from diverse backgrounds and educational levels.
• Ability to work collaboratively with others, build positive team relationships, and maintain professionalism in busy or high-pressure environments.
• Self-motivated with the ability to work independently, follow directives, and effectively synthesize information.
• Strong proofreading and editing skills.
• Working knowledge of office procedures, practices and standard office equipment.
• Proficiency with computers and Microsoft applications, including Word and Excel.
• Ability to exercise discretion, initiative, and independent judgement while interacting effectively with individuals at all organizational levels.
• Knowledge of or ability to learn university policies, procedures, departments, and colleges.

Benefits

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Pay

The hourly rate is $15.63 which translates to $32,510.40 per year.

Schedule

The general schedule for this position is 40 hours a week, Monday through Friday, 8:00 a.m. to 5:00 p.m.