Administrative Assistant III - Health Network

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. Must not include Job ID etc. Must remove boilerplate: EEO, equal-opportunity, scam-warning, application instructions, etc. Also remove duplicated lines. We need to parse the posting. Content: "Why Wellmark: ..." is intro about company. Could be considered "About the role"? Actually "About the Role:" is a heading. So we need to put that content under

About the role

with

prose. Then "Job Description About the Role: ..." Actually they repeated. We'll extract the description after "About the Role:" until "About You:" maybe. Let's extract: "In this Administrative Assistant III position, you will support 2-3 Directors and their teams within the Health Network department. Support will include complex calendar and inbox management, meeting preparation/coordination (e.g., agendas, minutes, arrangements and executing on assignments), travel coordination for internal and external stakeholders, drafting communications, proofreading/editing presentations and materials, department event coordination, assisting with onboarding new team members, and other projects as assigned. You'll work closely with Administrative Assistants within the Health Care Innovation division and across the company to deliver results collaboratively, but you’ll also work independently when appropriate, taking ownership and accountability for your daily work. A positive demeanor, relationship building and developing/ maintaining trust, both internally and externally, are the keys to success in this position." That's the role description. Then "About You:" section: we can treat as maybe "Skills" or "Qualifications"? Actually "About You:" describes personal attributes. Could go under "Skills" or "Qualifications". The instructions: we have headings for Skills, Qualifications, Requirements. We need to decide where to put content. We have "Qualifications Required Qualifications:" list. We also have "Additional Information What you will do:" which lists duties broken into categories: Customer Service, Time Data Management, Budget, Reporting, Administrative Support, Project Management, Other job duties as assigned. That seems like responsibilities/duties. Thus we can have: - About the role: description (first paragraph) - Responsibilities: list from Additional Information (maybe bullet list) - Requirements: maybe the "Required Qualifications" bullet list? Actually they are qualifications. Could be Requirements. - Qualifications: maybe the "Associate's Degree..." etc. But we have both Required Qualifications and maybe also "Additional Information" includes duties. We need to avoid duplication. Let's map: Required Qualifications: - Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience. - 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment. - Strong Microsoft office product experience —e.g., Outlook, Teams, Word, PowerPoint, Excel and Visio. - Strong and effective written and verbal communications skills. - Effective project support, multi-tasking, and organizational skills, including time management and prioritization. - Ability to succeed in a fast-paced office environment with multiple assignments and deadlines. - Flexible and adaptable to change. - Strong attention to detail with demonstrated accuracy. - Ability to operate independently and make decisions by following procedures that may include ambiguity. - High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others. That's a list of qualifications/requirements. Then "Additional Information What you will do:" includes categories with bullet-like sentences. Could be responsibilities. We also have "About You:" describing personal traits: structured organizer, flexible, proactive decision maker, improving processes, anticipating needs, driving plans, tech savvy, motivated, etc. Could go under Skills. Also we have hybrid schedule: "This position will work a hybrid schedule of at least 3 days in Wellmark's Des Moines office (Tues-Thurs), with 2 days remote option (Mon and Fri)." That's schedule info. We have no explicit Pay or Benefits info besides "Learn more about our unique benefit offerings here." but no details. So we should not create Benefits or Pay sections because no specific content. Thus sections: About the role, Responsibilities, Requirements (or Qualifications), Skills, Schedule. We need to decide which heading to use for qualifications vs skills. The instructions list possible headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use both Requirements and Qualifications if we have distinct content. But we have only one set of qualifications (the Required Qualifications). Could put under Requirements. Skills could be the "About You:" personal attributes. Thus:

About the role

...

Responsibilities

• Customer Service – Provide support to team members, customers, vendors, stakeholders and employees through friendly, professional, timely and accurate response to their inquiries. Where situations allow provide problem resolution, research, and interpretation of departmental procedures, and provide recommendations that proactively support customer satisfaction.
• Time Data Management - Accurately and effectively perform calendar management by resolving timing conflicts, schedule meetings, prioritize and manage multiple inquiries, handle mail distribution and receipt. Ensure all meeting materials are provided to participants and the necessary equipment is available.
• Budget - Participate in the budget process for multiple departments to ensure timely completion, including but not limited to planning, data entry, account reconciliation and the timely handling of bills with internal and external customers/vendors.
• Reporting - Prepare and/or create error free moderately complex documents and materials in a timely manner for internal/external communications. May maintain database(s) including the entry, analysis and the gathering of information to produce reports. Compile data from multiple sources and create sensible charts, graphs, and reports. Exercise solid judgment/discretion in the collection and dissemination of sensitive/confidential information. This could include confidential documents such as business plans, legal actions, personnel information, etc.
• Administrative Support - Provide moderately complex administrative support to multiple departments including but not limited to submitting expense reports, event planning, catering requests, coordination of travel arrangements, ordering departmental supplies, and assist with intra-department documentation and file management.
• Project Management – Coordinate and define department projects with emphasis in planning, managing resources, communication of recommendations, and may be responsible for leading project implementation.
• Other job duties as assigned.

Requirements

• Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience.
• 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft office product experience —e.g., Outlook, Teams, Word, PowerPoint, Excel and Visio.
• Strong and effective written and verbal communications skills.
• Effective project support, multi-tasking, and organizational skills, including time management and prioritization.
• Ability to succeed in a fast-paced office environment with multiple assignments and deadlines.
• Flexible and adaptable to change.
• Strong attention to detail with demonstrated accuracy.
• Ability to operate independently and make decisions by following procedures that may include ambiguity.
• High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Skills

You love to plan the work and work the plan. You’re a structured and detailed organizer of information yet are flexible and shift quickly when plans change. You are strong in proactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision. You're skilled at managing complex calendars due to your keen problem-solving skills and resiliency - piecing together agendas and schedules is a puzzle that energizes you! You are tech savvy and love learning new systems and applications to make work more efficient and successful. You're motivated by the ability to provide a broad scope of administrative support to your leader and team in a dynamic corporate environment.

Schedule

This position will work a hybrid schedule of at least 3 days in Wellmark's Des Moines office (Tues-Thurs), with 2 days remote option (Mon and Fri).

We must ensure we didn't include any boilerplate like EEO, immigration, etc. We removed those. Check for any duplicated lines: we used each piece once. Check that we didn't include "Learn more about our unique benefit offerings here." That's a reference to benefits but no detail; we should not create Benefits section. So we omitted. Check that we didn't include "Why Wellmark:" intro. That's not required; we could optionally include as part of About the role? But we already have About the role description. The "Why Wellmark:" is more about company; could be omitted as not required. The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. Should we include the "Why Wellmark:" paragraph? It's substantive about company culture. It could be placed under About the role maybe as an introductory paragraph. However the "About the role" heading is for role description; but we could include both company overview and role description under same heading? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid adding extra prose under About the role beyond role description. So we could incorporate the "Why Wellmark:" paragraph as part of About the role. Thus About the role section could have two paragraphs: first the Why Wellmark intro, then the role description. Let's include that. Thus About the role:

We are a mutual insurance company owned by our policy holders across Iowa and South Dakota, and we’ve built our reputation on over 80 years’ worth of trust. We are not motivated by profits. We are motivated by the well-being of our friends, family, and neighbors–our members. If you’re passionate about joining an organization working hard to put its members first, to provide best-in-class service, and one that is committed to sustainability and innovation, consider applying today! Learn more about our unique benefit offerings here.

In this Administrative Assistant III position, you will support 2-3 Directors and their teams within the Health Network department. Support will include complex calendar and inbox management, meeting preparation/coordination (e.g., agendas, minutes, arrangements and executing on assignments), travel coordination for internal and external stakeholders, drafting communications, proofreading/editing presentations and materials, department event coordination, assisting with onboarding new team members, and other projects as assigned. You'll work closely with Administrative Assistants within the Health Care Innovation division and across the company to deliver results collaboratively, but you’ll also work independently when appropriate, taking ownership and accountability for your daily work. A positive demeanor, relationship building and developing/ maintaining trust, both internally and externally, are the keys to success in this position.

We should not include the "Learn more about our unique benefit offerings here." as it's a link; but it's still substantive? It's a reference to benefits but no detail. Might be considered boilerplate? It's a call to action. Might be considered navigation? It's not a legal boilerplate. It's a promotional line. Could keep it as part of About the role. It's not a list; it's a sentence. I'd keep it. Now check for any other boilerplate: "An Equal Opportunity Employer" etc removed. Also "Applicants requiring a reasonable accommodation..." removed. Also "Please inform us if you meet the definition of a 'Covered DoD official'." removed. Also "At this time, Wellmark is not considering applicants..." removed. Also "For additional information around work authorization needs please refer to the following resources:Nonimmigrant Workers and Green Card for Employment-Based Immigrants" removed. Also "Wellmark supports and expects the responsible use of AI for our workforce! We welcome