ADMINISTRATIVE ASSISTANT III (DEPARTMENT OF FACILITIES MANAGEMENT) 2650 S. California Ave.

About the role

Perform specialized and complex administrative work within an office, which may include a wide range of duties. Handle a variety of situations and contingencies that may arise. Assist in the coordination of various units or activities of the Department/Bureau. Assume primary ownership of key elements of administrative operations and support activities. Demonstrate expertise and comprehensive knowledge of various aspects of support operations within its parameters. Answer administrative questions and address unconventional issues.

Responsibilities

• Work with administrative, supervisory, technical, and professional personnel in the coordination and delivery of services as provided.
• Apply specific organizational policies and procedures to answer moderately complex administrative questions and identify solutions that are often unconventional.
• Make sound decisions and carry out programs affecting one’s own work and the work of others in a changing work environment.
• Guide team members in providing general support for the unit’s objectives.
• Support peers and lower-level team members by providing basic to complex administrative and clerical support for the unit’s objectives.

Requirements

• Possession of a High School Diploma or General Education Development (GED) Certificate is required, and Two (2) years of administrative, clerical, or operations or directly related experience is required, or An equivalent combination of education and/or experience is required.

Qualifications

• Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee).
• Candidates will be notified of how to submit required documents.

Skills

• Advanced knowledge of specific organizational policies and procedures to answer moderately complex administrative questions and identify solutions that are often unconventional.
• Skill in the application of basic organizational or bookkeeping principles and methods relative to maintaining important financial, statistical, or other records as required, and skill in Microsoft Office Suite and other software applications.
• Ability to guide team members in providing general support for the unit’s objectives.
• Ability to perform moderately complex administrative and customer service tasks to identify new approaches to improve efficiencies.
• Ability to collaborate with team members and entry-level management to provide moderately complex customer service requests and create effective relationships with others.
• Ability to support peers and lower-level team members by providing basic to complex administrative and clerical support for the unit’s objectives.

Physical Requirements

Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

Benefits

• Medical, Dental, and Vision Basic Term Life Insurance Pension Plan Deferred Compensation Program Employee Assistance Program Paid Holidays, Vacation, and Sick Time Voluntary Benefits

Pay

$58,721 - $64,850

Schedule

The position requires a hybrid work environment which allows employees telecommuting and flexible scheduling options.

Contact Information

Please contact BHR. WorkforceStrategy@cookcountyil.gov for inquiries about this position.

EEO Statement

Cook County Government is an Equal Employment Opportunity (“EEO”) employer. Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44. Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II. Human Rights, Section 42-35 of the Cook County Code of Ordinances.