Administrative Assistant III

About the role

The Administrative Assistant III - Area Coordinator position supports operations within the unit by performing journey level administrative duties and technical program assistance work. Key responsibilities include establishing, tracking, and maintaining internal record-keeping systems, serving as a key point of contact, organizing meetings, coordinating logistics, handling travel arrangements, and providing technical assistance.

Responsibilities

• Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored.
• Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations.
• Obtain equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, furniture, and equipment.
• Organize and coordinate meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available.
• Gather, review, and analyze documents and data to provide technical assistance and administrative support.
• Maintain structured and efficient filing systems to support easy retrieval and secure storage of documents.
• Handle travel arrangements, requests, and vouchers for reimbursement.
• Perform other duties as assigned.

Requirements

At least two (2) years' experience in a professional support role.

Qualifications

• Knowledge of office practices and administrative procedures.
• Knowledge of business English, spelling, and grammar.
• Knowledge of state travel policy and procedure.
• Knowledge of record keeping and filing systems.
• Knowledge of HIPAA laws.
• Skilled in written communications.
• Skilled in proofreading and editing.
• Skilled in verbal communications.
• Skilled in time keeping.
• Skilled in Microsoft office products.
• Ability to implement administrative procedures and to evaluate their effectiveness.
• Ability to interpret rules, regulations, policies, and procedures.
• Ability to communicate effectively and train others.
• Ability to work independently and as a team member.
• Ability to manage multiple projects while meeting timelines.
• Ability to prepare correspondence, forms, and requisitions.
• Ability to communicate efficiently and effectively using both written and verbal skills.
• Ability to maintain confidentiality and secure documents.

Skills

• Knowledge of office practices and administrative procedures.
• Knowledge of business English, spelling, and grammar.
• Knowledge of state travel policy and procedure.
• Knowledge of record keeping and filing systems.
• Knowledge of HIPAA laws.
• Skilled in written communications.
• Skilled in proofreading and editing.
• Skilled in verbal communications.
• Skilled in time keeping.
• Skilled in Microsoft office products.

Benefits

Comprehensive benefits package including 100% paid employee health insurance, a defined benefit pension plan, generous time off benefits, and numerous opportunities for career advancement.

Pay

$3,101.00 - $4,365.66 per month

Schedule

Normal working hours