Administrative Assistant III

About the role

Provides administrative support to ensure efficient operations within the department/division. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

Responsibilities

• Organizes and schedules meetings and appointments.
• Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
• Assists in preparing and updating reports, dashboards, etc.
• Point of contact for technology access/services, often functions as PC/LAN contact.
• Maintains all department supplies; anticipates needs and orders.
• Arranges travel as needed.
• Prepares and monitors invoices, submits and reconciles expense reports.
• Takes minutes of meetings as needed.
• Resource to department on office and administrative functions.
• Works on projects as requested.
• Other department specific duties as assigned.
• Handles sensitive information in a confidential manner.

Requirements

• Three or more years of administrative or assistance experience.
• High school diploma or equivalent; college coursework preferred.
• Proficient in MS Office at intermediate levels.
• Proficient in general technology.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Strong time management skills and ability to multi-task and prioritize work.

Skills

• Administrative Service Delivery
• Attention to Detail
• Documentation
• Interpersonal Savvy
• Organizational & Political Savvy
• Organizational Excellence
• Teamwork - Advanced
• Emotional Intelligence - Advanced
• Business Acumen - Intermediate
• Technical & Digital Acumen - Advanced
• Customer Service Mindset - Advanced

Pay

The pay range for this role starts at $26.09 per hour and goes up to $39.13 per hour. Final salaries are based on skills, experience, location, and other factors uncovered during the hiring process.

Benefits

• Flexible work schedules
• Concierge service
• Comprehensive benefits
• Employee resource groups