Administrative Assistant III

About the role

OUC - The Reliable One, an industry leader and the second largest municipal utility in Florida, is seeking an Administrative Assistant III to join the Transmission Planning & Reliab division. The ideal candidate will provide advanced administrative support to management and department staff, performing tasks such as handling correspondences, preparing reports, and managing meetings.

Responsibilities

• Cook up the development of commission agenda items (write/review, ensure all supporting documentation is attached, meet submission deadlines)
• Back up administrative assistants and executive assistants when out of the office (payroll, office supplies, route incoming mail)
• Develop the annual operating budget with the budget team and accounting
• Create, prepare, or review reports and records (meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR requisitions)
• Reallocate, reconcile procurement card charges
• Process payroll-related activities (time entry, correct errors, time balances, mileage, reimbursements, calculate out-of-class pay, prepare for approval)
• Maintain hard-copy and electronic office files (employee files, timesheets, business expense reports, employee change notices, procurement card envelopes)
• Schedule meetings, manage contacts, and coordinate major department functions
• Distribute mail
• Generate and/or edit PowerPoint presentations
• Verify, prepare, and approve vendor invoices in Tungsten Network
• Order and maintain office supply inventory
• Compile, verify, and enter requisitions across systems
• Provide support for purchasing activities involving RFPs, bid proposals, and contract renewals
• Enter FootPrints tickets for equipment, software, new hires, system access, and security access
• Train administrative assistants and business unit staff on systems, processes, and procedures
• Perform other duties as assigned

Requirements

• High school diploma or GED
• At least five (5) years of experience in a mid- to advanced-level administrative support role
• Proficiency in Microsoft Office Suite and ability to quickly learn and navigate multiple business systems (JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum)
• Exceptional organizational skills, with the ability to manage multiple calendars, deadlines, and coordinate logistics for meetings and events
• Excellent written, verbal, and interpersonal business communication skills
• Florida public notary license preferred

Qualifications

• High school diploma or GED
• Associate's degree from an accredited college or university preferred
• Experience in the functional area of assignment may be preferred

Skills

• Working knowledge of procurement process
• Administrative financial practices and procedures
• Software applications (JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console])
• Related industry, organizational, and departmental regulatory guidelines, best practices, and procedures
• Financial understanding when providing business solutions to the business unit
• Clear and effective communication with departmental staff
• Governmental accounting practices in the maintenance of financial records
• Arithmetic computations using whole numbers, fractions, and decimals; compute rates, ratios, and percentages
• Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.)

Benefits

OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes:

• Competitive compensation
• Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period
• Retirement benefits including a cash balance account with employer matching along with a health reimbursement account
• Paid vacation, holidays, and sick time
• Educational and professional assistance programs; paid memberships in professional associations
• Access to workout facilities at each location
• Paid conference and training opportunities
• Hybrid work schedule

Pay

$27.308 - $34.135 per hour (Estimated $56,800.64 - $71,000.80 annually) commensurate with experience

Schedule

Hybrid work schedule

Location

6003 Pershing Ave, Orlando, FL 32822