Administrative Assistant III

Job Duties

• Prepare, process, and monitor purchase requisitions and travel authorizations in accordance with university policies.
• Operate office technology and systems, including printers, scanners, copiers, document management platforms, and related digital tools.
• Perform general administrative support functions, including mail distribution, document preparation, answering and directing phone calls, and responding to routine inquiries.
• Provide administrative and operational support to the Department Chair in carrying out departmental coordination and day-to-day operations.
• Aid the Department Chair with database management, data tracking, information organization, and reporting necessary for departmental functions.
• Type and prepare correspondence, purchase requisitions, forms, reports, and other documents with accuracy and professionalism.
• Greet students and visitors, determine the nature of business, provide appropriate information, or direct visitors to the appropriate faculty or staff member.
• Answer telephone calls, provide general information to callers, and route calls to appropriate personnel.
• Assemble, compile, and assist in preparing information for reports, projects, and departmental initiatives.
• Maintain attendance records, personnel time records, appointment schedules, and itineraries; compose routine letters and memoranda as needed.
• Assist with administrative coordination related to academic programs, research activities, and departmental initiatives, as needed.
• May provide guidance or oversight to lower-classified staff and student workers, including training on office procedures and systems.
• Perform other duties as assigned in support of departmental operations, including assisting with improvements to administrative processes and workflows.

Minimum Qualifications

• Graduation from high school or equivalent, including or supplemented by general secretarial courses.
• Must have a minimum of two (2) years of progressively responsible administrative or management support experience, preferably in higher education, research, government, non-profit, or similar environment.
• Ability to compose a variety or memoranda or letters with minimal instructions.
• Proficiency with Microsoft Word, Excel and Outlook.

Special Instructions to Applicants

• Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.
• Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.
• You will be required to provide names and contact information for three references during your application to the posting.
• If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Benefits

• Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.

Quick Link

https://jobs.tnstate.edu/postings/10964

Reference Letter

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.