Administrative Assistant III

About the Role

Supports administrative operations for distribution services, ensuring smooth office workflows and business coordination.

Responsibilities

• Process and review reports, records, and administrative documentation for accuracy and audit readiness.
• Coordinate meetings, calendars, travel, visitors, and events to facilitate business priorities.
• Maintain workplace resources, files, mail, access, and asset records to organize operations.
• Communicate with internal stakeholders, vendors, and service providers, escalating issues when necessary.
• Validate administrative data, invoices, payroll inputs, and compliance records, following up on discrepancies.
• Track service requests, log updates, and report process issues to support continuous improvement.

Requirements

• High School Diploma/GED required; associate’s degree preferred.
• 3+ years in administrative support, office operations, or related fields.
• Knowledge of document management, meeting coordination, vendor relations, and office resources.
• Proficiency with office productivity tools and business systems.
• Strong communication skills, confidentiality, organization, and ability to manage multiple priorities.
• Ability to liaise effectively with diverse stakeholders and support process improvements.