Administrative Assistant III

About the role

Provides administrative and clerical support for the Office of Associate Superintendent. Handles data of confidential nature and assists in administrative functions for the instructional leadership team. Supports instructional programs and staff using discretion, diplomacy, and positive customer service skills. Must be able to handle multiple tasks with accuracy. Embrace the Francis Tuttle Culture as reflected in the Mission and Vision statements, and continually portray the Core Values: Service, Trust, Aspiration, Responsibility, and Respect.

Responsibilities

• Answers and addresses telephone calls.
• Reviews and addresses incoming mail.
• Tracks and processes monthly expense reports to include collecting and reviewing receipts and documenting mileage for business travel.
• Enters requisitions and follows expenses for related items.
• Assists with department budget entries in iVisions for each school year.
• Reviews travel requests and expense reports for district out of state travel.
• Proofreads and prepares official correspondence that is grammatically and contextually correct.
• Performs other administrative support tasks as assigned.
• Requests appropriate room accommodations for meetings hosted by the Associate Superintendent.
• Arranges catering for internal meetings/instructional Professional Development.
• Creates agendas for meetings.
• Takes notes in meetings – documenting action items.
• Sends out minutes after meetings.
• Follows-up on action items from meetings.
• Assists the Associate Superintendent to gather updates and prepares sending school contracts each year for board approval and sending school approval.
• Assists Instructional Directors with CTSO competition entries each year, sending reminders and running reports as needed.
• Assists with tracking of new instructors certification numbers which are placed in Prodigy (Student