Administrative Assistant III

Qualifications

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Three (3) years of experience in general office administration or office support.
• Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.

Major Duties/Essential Functions

• Plans, initiates, and manages administrative office activities.
• Serves as administrative assistant and office manager for the school's or central office's activities.
• Performs complex and responsible duties for supervisor.
• Appropriately handles supervisor's telephone calls and mail, personally responding to those that can be handled at the administrative assistant level, and forwarding the remaining calls or mail to supervisor with pertinent background material.
• Reviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature.
• Solves conflicts associated with the operation of the administrative office.
• Uses computer software and related equipment to generate and produce confidential and general correspondence and other documents.
• Attends meetings and conferences, taking official minutes.
• Researches and develops material for use in official engagements.
• Tabulates and prepares reports of statistical data.
• Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action.
• Maintains supervisor's calendar.
• Covers meetings and conferences, scheduling time and place, and notifying attendees.
• Makes travel arrangements.
• Performs related duties as required or assigned.
• In a central office: Performs routine financial and accounting tasks and/or orders general office supplies for the assigned office/department.
• In a school: Assists in coordinating classroom coverage and/or substitute services; serves as backup for office operations such as clinic room aide as required by operational necessity.

Work Environment/Physical Requirements

• This job operates in a professional office or school environment and has a noise level of mostly low to moderate.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.