Administrative Assistant II | Springer Building, New Castle County, DE | Saturday Only

Position Summary

The Administrative Specialist II provides comprehensive administrative and operational support to the Executive Programs and Grant Administration (EPGA) Unit within DSAMH. This role primarily supports Statewide Opioid Response (SOR) grant-funded programs and assists with documentation, communications, meeting coordination, and day-to-day administrative operations to ensure efficient program execution.

Key Responsibilities

• Create, edit, and maintain documents, spreadsheets, databases, and presentations
• Manage and monitor shared resource mailboxes for the Opioid Response Team, including researching inquiries and responding appropriately
• Administer listservs and distribution lists
• Cook up and staff meetings for SOR grants, Opioid Response Teams, and assigned cross-agency councils or committees
• Prepare meeting materials, agendas, notes, and follow-up documentation
• Aid with staff onboarding activities and orientation materials
• Aid in the development, maintenance, and documentation of Standard Operating Procedures (SOPs)
• Maintain organized electronic and physical filing systems
• Perform additional administrative and operational duties as assigned

Required Qualifications

• Advanced or expert proficiency in Microsoft Office products, including: Word, Excel, PowerPoint, Outlook, SharePoint, Teams, Publisher
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with attention to detail
• Professional discretion when handling sensitive or confidential information

Preferred Qualifications

• Experience supporting executive-level staff or program teams
• Experience working with grants, public-sector programs, or healthcare-related initiatives
• Familiarity with meeting coordination, mailbox management, and SOP documentation
• Prior experience in a government or public health setting