Administrative Assistant

Summary

About the role

Performs administrative duties and advanced level receptionist duties within the agency. Assists with electronic health record entry and wellness & community connections. Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program.

Responsibilities

• Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program.
• Completes routine assignments and/or special assignments on a daily basis.
• Performs program opening/closing responsibilities as pertains to assigned area, including securing confidential items.
• Types correspondence, memoranda, reports, copies and distributes information as directed.
• Performs duties as required to understand and maintain the electronic health record system.
• Ensures adherence to documentation process for prescribed word processing procedures.
• Captures and coordinates agency forms, materials, and printing requests; receives bids for printing jobs or special projects, and checks for quality, quantity, cost accuracy and efficiency; and maintains agency reference manual forms.
• Answers, screens, and routes telephone calls and visitors.
• Directs clients, visitors and staff to program area and assists them with their particular needs.
• Coordinates and manages meetings, schedules, and appointments (clients, staff and/or community).
• Affords assistance with the facilitation of Care Plans for consumers within the Red Rock Health Team.
• Performs other duties as required.

Qualifications

• High School Diploma or equivalent with specialized vocational-technical or business training
• Relevant Associate’s Degree preferred
• Excellent interpersonal and communication skills
• Ability to prioritize work and perform under pressure, and think quickly in unusual/stressful situations
• Experience working with community services
• Detail oriented, with excellent organizational skills
• Intermediate computer skills

Physical Requirements

• Must have the ability to stand or sit for long periods of time
• Must have the ability to lift, push, or pull a minimum of 25 pounds
• Ability to travel approximately 10% of the time
• Ability to use telephone, PC, fax machine, copy machine, and printer

Benefits

• We pay a generous portion of your Health Insurance
• Low-cost Dental and Vision Insurance
• Retail Plan with employer contributions equal to 5% of annual salary
• Student Loan Repayment Options
• No Cost Employee Assistance Plan
• 3 Weeks Paid Time-Off (increases annually between years 2-10)
• 9 Paid Holidays
• 1 Floating Holiday to use at your discretion.
• 4 Rest and Relaxation Days
• 3 days of Education Leave
• 4 hours of Volunteer Leave
• Eligible for Pay Increases and Bonuses Annually
• Employer Paid Long-Term Disability and Life Insurance
• Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities