Administrative Assistant II - Rock Eagle 4-H Center

About the role

The Administrative Assistant II supports the operations of the maintenance and housekeeping departments by providing high-level administrative and clerical assistance. This role ensures the smooth execution of daily activities, coordinates work orders, maintains records, and facilitates communication between departments to enhance operational efficiency.

Responsibilities

• Processes payment requests, submits refunds, submits requisitions, cost receipts, and manages a University PCard. Keeps track of invoices and submits payments in a timely manner.
• Supports department managers with time and absence approval, scheduling, etc.
• Affords assistance with vehicle inventory database and submitting maintenance records in state and federal systems. Keeps track of routine scheduled vehicle maintenance.
• Prepares correspondence, maintains records and files, prepares reports and other general office duties. Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
• Affords assistance with phone rotations in the administration office and other center related needs.

Requirements

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Qualifications

• Considerable knowledge of office practices, procedures, systems, and equipment.
• Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from such records.
• Establishes and maintains effective working relationships with officials, employees, students, and associates, and effectively conveys information.
• Effective knowledge of computer software including Windows, Word, Internet Explorer, Outlook, Excel, Adobe Acrobat, and Adobe Contribute.
• Prolonged sitting at desk during course of day.

Physical Demands

Standing and or sitting for long periods of time. Driving.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Yes

Is having a P-Card an essential function of this position?

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)?

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.