Administrative Assistant II Research Neurology JS

Job Summary

Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Essential Functions

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofread and edit literature, prepare applications for department.
• Remain knowledgeable of business unit policies.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under moderate supervision.

Qualifications

Education: High School Diploma or Equivalent required; Trade/Technical/Vocational Diploma in a related field of study preferred.

Experience: Administrative Assistant or Secretarial Experience, 2-3 years required.

Knowledge, Skills, and Abilities:

• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

Preferred Qualifications

• Bachelor of Arts or Bachelor of Science is preferred.
• Coursework in the life sciences is preferred.
• 2 years of administrative experience.
• Prior experience in an academic research laboratory, teaching hospital, or university setting.
• Exposure to NIH or other federal grant submission processes.
• Experience supporting international trainees or visiting scientists.

Pay & Schedule

• Pay Range: $18.58 - $26.58/Hourly
• Work Location: Onsite – 77 Avenue Louis Pasteur
• Scheduled Weekly Hours: 40
• Shift: Day (United States of America)