Administrative Manager RESEARCH NEUROLOGY JS

Job Summary

Responsible for managing the daily operations of administrative services within the organization, ensuring smooth and efficient workflows. This role oversees office functions, staff coordination, and provides administrative support to various departments, working to enhance administrative processes, ensure compliance with organizational policies, and support overall operational goals.

Essential Functions

• Manages daily administrative operations, including scheduling, correspondence, and office logistics.
• Coordinates with department heads to ensure that administrative support is aligned with departmental needs.
• Monitors and improves office workflows and processes to increase efficiency.
• Ensures compliance with hospital policies, procedures, and regulatory requirements.
• Supervises and trains administrative staff, managing performance and providing development opportunities.
• Oversees budgeting for office supplies and administrative resources, ensuring cost-effective management.
• Assists in preparing reports, presentations, and documentation for senior leadership.
• Acts as a liaison between the administrative team and hospital leadership to facilitate communication.

Qualifications

• Education: Bachelor's Degree in Business Administration, Healthcare Administration, or a related field required.
• Experience: 5-7 years of experience in administrative management or office administration, preferably in a healthcare setting, required; 2-3 years of experience in a supervisory or leadership role required.
• Knowledge, Skills, and Abilities: Strong organizational and time management skills; excellent communication and interpersonal abilities; proficiency in office software and administrative technologies; ability to manage multiple tasks and prioritize in a fast-paced environment; experience in managing and mentoring a team.

Preferred Qualifications

• Master's degree in business administration, finance, life sciences, or a related field preferred.
• 3-5 years of progressively responsible administrative, financial, or research administration experience, including direct experience with sponsored research funding.
• Prior experience in an academic medical center, teaching hospital, or research university.
• Demonstrated supervisory experience.
• Hands-on experience with NIH pre- and post-award administration.