Administrative Assistant II (OPS)

ESSENTIAL DUTIES

• Provide administrative support to the Chief Information Officer and Court Technology Department.
• Assist with the day to day operations of the department.
• Prepare spreadsheets and presentations.
• Compile statistical data using Microsoft Office.
• Book travel arrangements.
• Manage procurement process and related record keeping.
• Cook up vendor contacts, contracts, quotes and invoices.
• Compose reports, agendas, correspondences and business letters using proper format.
• Screens phone calls/visitors and provide them information, direction, and resolve issues.
• Aid in planning of training sessions and other programs for court technology personnel.
• Record accurate meeting minutes.
• Identify opportunities to improve efficiency and effectiveness of established administrative procedures.

MINIMUM QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES

• Bachelor’s degree and one year of related work experience.
• Potential substitute for the recommended minimum qualifications with relevant experience and/or education.
• Knowledgeable in organization, close attention to details, telephone skills, ability to type 40 w.p.m., detailed oriented, excellent communication skills, accurate use of the English language and grammar, highly skilled in Microsoft Excel – proficient in formatting data for reports and charts, highly proficient in Microsoft Word, Outlook and PowerPoint, ability to produce presentations, ability to work independently and interact with a range of people in an open, friendly, customer-oriented manner.