Administrative Assistant II

Duties

• Manage and coordinate workflow, in a highly confidential, fast-paced work environment.
• Process ongoing correspondence and ensure that incoming calls and emails are responded to in a timely manner.
• Aid with events as requested.
• Answer incoming calls, provide information needed and direct calls to appropriate individuals.
• Provide clerical support to Divisional Director of Women's Ministries (DDWM), Program Secretary (PS), Adult Ministries Secretary (AMS) and Women's Ministries Secretary (WMS) as requested.
• Serve as registrar and assign accommodations for Divisional events.
• Aid with processing Mission Alignment Council (MAC) correspondence, maintaining records.
• Manage Program Department, Divisional, DHQ events and DDWM calendars.
• Draft letters/emails for DDWM, PS, AMS and WMS as requested.
• Provide clerical/program support to departments with a high degree of initiative and knowledge.
• Attend meetings as assigned.
• Maintain a broad knowledge of organization’s operations, policies, and procedures, adhering to the same.
• Create and maintain orderly files/records and be able to retrieve information as needed.
• Aid with the preparation of the Annual Command Review (ACR) as directed by PS and DDWM, giving oversight of hospitality including travel, accommodations, and meals/snacks.
• Prepare New Officer Orientation materials for program department, participating in same as assigned.
• Make travel arrangements for general meetings/events as requested.
• Prepare documents/program outlines/briefs for printing as requested, working in cooperation with Graphic Artist.
• Secure and post Coordinating Council dates on Divisional calendar.
• Perform other duties, as assigned.

Qualifications

• High School diploma
• 1-3 years administrative assistant/office management experience
• Possess the ability to communicate clearly, verbally and in written form.
• Possess strong interpersonal skills.
• Possess the ability to organize projects, multi-task, prioritize and balance several projects at any given time.
• Possess the ability to maintain composure and respond professionally in escalated situations.
• Possess the ability to maintain confidentiality.
• Possess the ability to function efficiently, both independently and in a team environment.
• Possess proficient skills in Outlook, Word, Access, PowerPoint, Publisher, Microsoft Teams and Adobe.
• Possess an understanding of and willingness to embrace the Mission of The Salvation Army.