Administrative Assistant II - Legal and Operations

Responsibilities

• Provide administrative support to the Chief Legal Officer (CLO) and the Chief Operations Officer (COO)
• Calendar management, meeting coordination, contract assistance, and recordkeeping
• Assist the Executive Assistant as needed with the overall operation of the administrative office and central administration support functions
• Agenda preparation and meeting administration
• Maintain confidentiality standards and handle sensitive legal and executive information

Requirements

• Knowledge of executive administrative principles, practices, and procedures
• Modern office procedures and the operation of standard office equipment
• Contract administration, document control, and records management practices
• Litigation support processes, including document organization and records collection
• Legal terminology, legal document preparation, and contract review procedures
• Preparation, review, formatting, and routing of legal documents, contracts, leases, agreements, and resolutions
• Organizing and coordinating meetings, calendars, travel, and executive schedules
• Preparing, proofreading, and formatting correspondence, reports, contracts, agendas, meeting minutes, and other operational and legal documents
• Contract administration and document management
• Maintaining databases, spreadsheets, dashboards, and tracking systems
• Researching and compiling operational, legal, and regulatory information
• Microsoft Office applications, particularly advanced Word, Excel, Outlook, and PowerPoint
• Written and verbal communication skills
• Time management, organization, and prioritization of multiple assignments

Qualifications

• High school diploma or GED
• Three years of experience providing administrative support to a practicing attorney (in-house or law firm) required
• Paralegal certificate preferred

Benefits

Includes: Family Health, Health Reimbursement Account, Retirement, Disability, Educational Assistance, etc.