Administrative Assistant II

Position Details

DHL Supply Chain is hiring an Administrative Assistant II. The position is full-time, Monday to Friday from 8:00 AM to 4:00 PM, with occasional overtime. The pay rate is $22.90 per hour.

Requirements

• Previous experience with processing payroll
• Previous experience with Kronos
• Previous experience with Oracle

Skills

• Previous experience with processing payroll
• Previous experience with Kronos
• Previous experience with Oracle

Benefits

• Affordable medical, dental, and vision coverage available after 30 days
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screens telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provides information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Performs confidential administrative functions where reports could have an effect on cost (typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings).
• Maintains departmental records and prepares reports.
• Schedules meetings and appointments and arranges travel and hotel accommodations as necessary.
• Opens and reviews all mail directed to management staff. Composes responses to routine inquiries, and decides which items can be delegated to subordinate managers, and forwards the appropriate items.
• Follows up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintains administrative filing system including items that are confidential.
• Processes weekly payroll records.
• Serves as central communication point for associates.
• Operates office equipment including fax, copier, printer, and binding machines.
• Performs additional duties as assigned.

Qualifications

• Two years related experience
• High School Diploma or Equivalent, preferred

About the Company

DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages include:

• Affordable medical, dental, and vision coverage available after 30 days
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities