Administrative Assistant II

Overview

Element Midland is seeking an Administrative Assistant II to process routine business operations in project and finance systems. This role may also involve receiving orders, managing inventory, and assisting with information storage and retrieval.

Responsibilities

• Receive incoming shipments & assist with customer pickup and return of samples
• Review customer PO’s, and enter work orders into LIMS and Financial System
• Verify that orders received include all necessary paperwork to allow for proper testing of samples, follow-up with appropriate stakeholders in case of discrepancies
• Promptly address revised PO’s for work in progress by entering the new PO’s into the system and communicating changes to appropriate department supervisor
• Interact with internal departments on questions or issues related to particular projects
• Enter internal purchase requests into finance system
• Aid accounts payable with processing invoices received
• Ensure all work is performed in accordance with company safety and quality policies and procedures and regulatory agency regulations
• Other duties as assigned by supervisor or lab management

Qualifications

• Good verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• Good fundamentals and ability to learn quickly