Administrative Assistant II for Campus Logistics

Full-time, onsite position supporting the Campus Logistics business office and facilities including Print and Mailing Services, Postal Services, Student Mail Center, and Warehouse Services.

Responsibilities

• Manage day-to-day operational tasks to ensure seamless function of the Campus Logistics business office, including providing high-level customer service to guests, answering phone calls, supervising office cleanliness, submitting work orders, and recording and purchasing inventory.
• Handle Workday processes such as job postings, transfers, terminations, and other duties upon request.
• Coordinate communications and scheduling to prevent management oversights.
• Meet with staff to arrange facility tours and day-of details.
• Manage departmental email and voicemail inboxes, responding to inquiries in a timely manner.
• Communicate with the Transportation office regarding vehicle inspections, renewals, and repairs.
• Maintain department computer lists and purchase/inventory office supplies.
• Assist in updating and combining reports from all areas of Campus Logistics.
• Perform additional administrative tasks and projects as assigned by management.
• Attend all required Campus Logistics meetings.
• Create training manuals and onboard new hires for Campus Logistics.
• Work with budgets and budgeting software.
• Collaborate with the Director team on strategic planning and monthly reporting.
• Stay updated on industry standards and performance benchmarks to ensure effective and current communications and office operations.
• Represent Liberty University professionally, adhering to policies and fostering its Christian mission.

Requirements

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills, problem-solving ability, and attention to detail.
• Ability to multitask effectively.
• 1-2 years of experience in this or a related field.
• Four-year college degree from an accredited university in Business, Communications, or a related field.

Abilities and Competencies

• Communication and Comprehension:
  • Ability to communicate clearly and professionally both verbally and in writing.
  • Strong command of the English language for articulate messaging and correspondence.
  • Public communication skills for professional representation of Liberty University.
• Problem Solving: Ability to reason, analyze information, and apply judgment to solve routine and complex problems.
• Physical and Sensory Abilities:
  • May require local travel and movement around campus.
  • Regularly required to sit for desk work, type on a keyboard, hear, and speak for effective communication.
  • Regularly required to stand, walk, and climb stairs.
  • Ability to handle materials, reach overhead, kneel, or stoop.
  • Regularly lift up to 30 pounds.

Driving Requirements

To obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver’s license with a minimum of five (5) years of documented driving history, and maintain a clean driving record.

Working Conditions

• Climate-controlled, well-lighted, and moderate-noise office environment.
• Occasional facilitation of outdoor events.

Pay

$18.27 - $21.15 per hour. Compensation is determined based on qualifications, experience, education, skills, certifications, University needs, and external market conditions.

Benefits

Eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.