Administrative Assistant II, Family and Community Medicine, Kirk Kerkorian School of Medicine [R0153114]

Role of the Position

The Administrative Assistant II provides administrative and implementation support for designated grant- and contract-funded programs/projects.

Responsibilities

• Communicating and coordinating with external entities
• Preparing itineraries and meeting agendas
• Scheduling appointments
• Preparing clinical files or training materials
• Maintaining multiple databases, including data collection and entry
• Gathering and compiling statistics
• Participating in outreach and program trainings which may include travel
• Compliance with university, local, state, and federal rules regarding responsible conduct of research
• Other various duties

Minimum Qualifications

• Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff
• OR one year of experience as an Administrative Assistant I in Nevada State service
• OR an equivalent combination of education and experience as described above

Per Executive Order 2026-001, all minimum qualifications have been waived for this position until December 31, 2026. Please refer to the link for more information: Executive Order 2026-002.

Commitment to Diversity

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Salary

Grade 25 Step 1, salary $42,636.96. This position is contingent upon funding. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

Benefits

Competitive total rewards package including:

• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

Perks

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard
• Support and resources available for veteran applicants — contact vetjobseekers@unlv.edu or visit our Veterans Webpage

How to Apply

This recruitment may close prior to the announced closing date below based on volume of applications received. Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

Materials should be addressed to Sabrinia Butts, Hiring Manager. This recruitment will close at midnight (Pacific Standard Time) on Thursday, September 03, 2026. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

If you are a veteran or eligible family member, we encourage you to apply. Learn more about resources and support for veterans at UNLV Veterans Services (https://www.unlv.edu/jobs/veterans), or reach out to us at vetjobseekers@unlv.edu. Veterans are encouraged to apply. UNLV values the skills of those who have served.

For assistance with the application process, please review instructions on How to Apply. For further assistance, contact UNLV Human Resources at (702) 895-3504 or hr.recruitment@medicine.unlv.edu.

Special Instructions for Internal NSHE Candidates

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0153114" in the search box. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Required Attachment(s)

• Submit a letter of interest
• A detailed resume listing qualifications and experience
• The names, email addresses, and telephone numbers of at least three professional references who may be contacted