Administrative Assistant II - Facilities: Closes 7/9/26

Essential Responsibilities and Duties

• Reviews work orders in conjunction with Facilities Director refers to appropriate program/office.
• Serve as backup for Office Coordinator.
• Prepares purchase orders and check requests as directed.
• Ensures correct procurement processes, policies, and paperwork is followed by facilities department.
• Maintains maintenance equipment inventory, and or departmental files.
• Oversee the Adopt a Buffalo Program.
• Receives, records, and distributes packages and mail.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Creates and modifies filing and record keeping pertinent to the work of the facilities department to insure availability of necessary information.
• Attends various meetings, records minutes and maintains an electronic filing system.
• Affords assistance with general office communication/correspondence, as assigned.
• Follows all policies and procedures.
• Affords assistance with general office coordination duties, as assigned.
• Develops and maintains computerized spreadsheets and databases to enter information and generate reports.
• Produces, revises, or refines formal presentation materials using presentation software.
• Performs assigned duties with minimum amount of supervision.
• Identifies problems and recommends/implements solutions.
• Interprets and applies policies and procedures within limits of authority.
• Uses tact and discretion; interacts with supervisors, officials, employees, and the public.
• Performs with attention to detail, works effectively despite interruptions and plans, organizes, and prioritizes work.
• Travels to various office sites as needed; and
• Other duties as assigned.

Qualifications

• Minimum: Associate degree in administrative assistant or similar field; or an equivalent combination of experience and education
• One year of experience of office management and/or experience as an administrative assistant
• Computer proficiency with Microsoft Word, Excel, and PowerPoint programs
• Excellent written and oral communication skills
• Valid driver’s license and be insurable
• Successfully pass drug and alcohol testing, motor vehicle, education, character, and criminal background checks
• Able and willing to travel
• Preferred: Two years of experience working of office management and/or experience as an administrative assistant
• One year of experience working with Native Americans or Native American organizations
• Knowledge and understanding of Public Law 93-638” Indian Self-Determination Act
• Preference will be given to Ponca Tribe of Nebraska members or members of a federally recognized tribe.