Administrative Assistant II/Part Time/ Days

About the role

Provides administrative and office support to a department, director's and/or physician's.

Responsibilities

• Captures and formats correspondence, memos, presentations, and reports.
• Types, formats, and proofreads a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc.
• Coordinates all aspects of meetings including logistics, technology, presenters and agenda.
• Attends, takes minutes, and distributes materials when directed.
• Answers and screens internal and external calls and visits to determine the urgency of the situation.
• Suggests appropriate referrals or informs direct report team when situation warrants immediate attention.
• Performs and anticipates certain administrative functions for management, including making decisions within authorized scope or directing the decision making to the proper authority.
• Provides research and administrative support to special projects, preparing data and follow-up on projects.
• Manages department equipment, supplies, office space and department specific systems.
• Sets-up, organizes, maintains and updates files and ensures strict confidentiality with verbal and documented information in the work area, and maintains security of physical and electronic information.
• Inputs and maintains data in prescribed systems.
• Captures and tracks workflows and projects through the department and/or organization to ensure paperwork is complete and follow-up services are provided in a timely fashion.
• Collections, documents, processes payments, and tracks contracts, grants, and special funds.
• Sorts and distributes mail and other communication to appropriate recipients.
• Organizes and coordinates the flow of information both internally and externally and utilizes technology-based communication platforms.

Requirements

• High School Diploma or equivalent GED.
• Three (3) years’ experience providing direct administrative support.
• Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products.
• Excellent communication and interpersonal skills.
• Thorough knowledge of English grammar, spelling and punctuation.

Qualifications

• Associate or Bachelor’s Degree in a complimentary field.
• More than three (3) years’ experience providing direct administrative support and the ability to perform functions independently.

Skills

None specified in the job posting.

Benefits

Comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region.

Pay

N/A

Schedule

20 hours per week, flexible schedule. No weekends or holidays.