Administrative Assistant II (Part-Time)

About the role

The University of Maryland, Baltimore, School of Nursing is seeking a part-time Administrative Assistant II (20 hours per week) to support the Office of Strategic Engagement and Impact. Reporting to the Associate Dean, this position provides complex administrative support to an individual, office, department or program.

Responsibilities

• Edit, formats, and revises a variety of documents and materials created by others.
• Proofreads or grammatical, typographical and basic content errors.
• Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
• Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.
• Enters, updates, and retrieves information as needed.
• Create reports as needed.
• Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
• Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forward remainder with necessary background material.
• Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
• Affords assistance in preparing and administering department budget by updating accounts and running periodic reports.

Requirements

Education: High School Diploma or GED.

Experience: 3 years’ experience providing administrative support.

Qualifications

• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Skills

N/A

Benefits

Non-exempt Regular UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program, effective on your date of hire. Non-exempt regular staff receive a generous paid leave package that starts with annual leave accrued per year, paid holidays, personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

Pay

Pro-Rated Hiring Range: (.50FTE): $24,940.22 - $30,000, Commensurate with education and experience.

Schedule

Day Shift