Administrative Assistant II: Closing Date 11/04/2026

Location: Lincoln City, OR. Tribal Level: TL 117.2.

About the role

The position provides support services to the various administrative functions of the Siletz Community Health Clinic.

Responsibilities

• Provides assistance to Health Department personnel, including word processing, filing, copying, purchasing, and answering telephones.
• Responsible to see that all invoices are paid timely, keeps track of unpaid purchase orders and maintains vendor files.
• Receives, routes, sorts, and distributes mail and correspondence, reports, and general administrative assignments.
• Maintains supply inventory and monitors purchases.
• Assists staff with managing and scheduling of appointments, meetings, assignments, travel arrangements, hotel reservations, and travel advance and reimbursement reports.
• Prepares and distributes agenda and takes and writes up minutes for a variety of department and clinic meetings.
• Cross-train and backup clinic staff where needed, specifically Medical Support, Patient Accounts, Community Health, Quality Improvement, and Optometry.
• Directs patients, clients and visitors to appropriate program or personnel, handling routine requests within capabilities.
• Serves as the official greeter, information guide for the Clinic, and plans and implements official gatherings held in the Clinic.
• Monitors cleanliness and orderliness of kitchenette which is free of clutter, used dishes and utensils.
• Conducts new employee Clinic orientations.
• Operates Medicare reimbursement program.
• Other duties as may be assigned by supervisor.

Requirements

High School diploma or GED and 3 years’ experience in an office setting, preferably in a medical or business office — or a combination of education and/or experience.

Knowledge of: