Administrative Assistant II - College of Engineering - Dean's Office

Core Responsibilities

• Provide administrative coverage and operational support for the Dean’s Suite to ensure a professional, organized, and efficient office environment.
• Cookware and office supplies purchasing, inventory management, and replenishment for the Dean’s Suite.
• Maintain organization, cleanliness, and overall upkeep of shared office and conference spaces within the suite.
• Oversee and coordinate cleaning schedules for six or more conference rooms located across campus to ensure spaces remain presentable and operational.
• Manage scheduling and reservation requests for six or more conference rooms, including resolving scheduling conflicts and ensuring appropriate room setup.
• Provide administrative support through coordination of meeting logistics and resources, calendar management, drafting correspondence, preparing reports, and creating other professional documents as needed.
• Serve as the primary reception contact for the Dean’s Suite by professionally greeting visitors, faculty, staff, students, and external guests.
• Direct visitors to appropriate seating areas, conference rooms, and meeting locations while ensuring a welcoming and professional experience.
• Provide hospitality support for guests, including offering beverages such as water and coffee and assisting with general visitor accommodations.
• Notify Dean’s Suite personnel of visitor arrivals and facilitate communication between guests and office staff.

Qualifications

• A High School/GED or equivalent required.
• An Associate’s degree preferred.
• One to three years in administrative support.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.