ADMINISTRATIVE ASSISTANT II - CODE ENFORCEMENT

Responsibilities

Provides general office, administrative, and/or clerical support to the assigned department and/or department head.

Performs a variety of critical record management duties and manages department record retention and filing systems of relevant materials.

Plans, initiates, and completes complex administrative duties and may oversee office administration as needed.

Captures and prepares various routine documents, faxes photocopies, and collates materials.

Serves as a receptionist by answering routine inquiries, providing non-technical information relevant to the department, explaining well-defined departmental rules and policies, and screens and refers various office callers through the proper channels.

Operates standard office equipment, copy machines, typewriting equipment, personal computer and/or related data processing equipment.

Sorts and files correspondence, reports and other materials alphabetically, numerically or by other established classifications.

Fills out and processes various departmental forms.

Solves routine problems and responds to various departmental inquiries and prepares routine correspondence.

Schedules various appointments and meetings and provides assistance for such meetings and may serve as department timekeeper.

Requirements

Knowledge of modern office procedures, practices, and equipment.

Knowledge of the organizational structures, functions, operations, objectives and goals of municipal government.

Knowledge of the appropriate laws, rules, regulations, and procedures governing city operation and the structure and function of various city departments.

Knowledge of departmental budget coordination and preparation.

Knowledge of business English, spelling, and punctuation.

Knowledge of computer-related terminology and of data processing equipment capabilities and limitations.

Skills in computer literacy with emphasis on Microsoft Office programs.

Skills in written and verbal communication.

Skills in basic mathematical functions.

Skills in customer service.

Ability to research and develop information from a variety of sources.

Ability to maintain complex records and prepare accurate reports from such records.

Ability to prepare correspondence on routine matters and perform routine office management details without referral to supervisor.

Ability to prioritize work assignments and tasks and handle numerous objectives simultaneously.

Ability to adhere to tight schedules while maintaining work quality.

Ability to contribute and communicate effectively as a team member.

Ability to establish and maintain effective working relations with city officials, other city departments, fellow employees, supervisors, outside agencies, and the general public.

Qualifications

High school diploma or equivalent; supplemented by a minimum of 3 years of office and/or administrative support experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Benefits

The City of Plantation offers a comprehensive benefits package, including vacation, holiday, and sick leave, along with medical, dental, and life insurance.

Additionally, we provide access to an onsite clinic offering exceptional care at no cost.

To learn more about our robust wellness program and other benefits, please visit our website.

For a more detailed overview of our benefits package, Click Here

Documents Required To Apply

Applicant Background Information Form with notarized signature.

Download and complete form here.

Pay

The starting salary is $42,020.93 (this is non-negotiable).