Administrative Assistant: II

About the role

This opportunity offers a key administrative support position within a fast-paced office environment supporting both office and field personnel. The role focuses on reception, meeting coordination, office operations, expense reporting, and visitor management, making it well suited to candidates with strong administrative and customer service experience. This position will suit someone who is highly organised, dependable, and confident managing multiple priorities with accuracy and professionalism. Duration: 2 years. Location: Sabine Pass, TX.

Responsibilities

• Reception duties
• Meeting coordination
• Office operations support
• Expense reporting
• Visitor management
• Coordinating conference rooms, office resources, deliveries, shipments, and mail distribution

Requirements

• High school diploma or GED
• Administrative, clerical, receptionist, or office support experience
• Experience providing support to management and wider personnel in a busy office setting
• Experience coordinating meetings, conference rooms, office resources, deliveries, shipments, and mail distribution

Skills

• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Strong data entry skills with high accuracy and attention to detail
• Strong verbal and written communication skills
• Ability to organise workload and manage multiple priorities simultaneously
• Professional and customer‑focused approach when interacting with employees, contractors, vendors, visitors, and management
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong problem‑solving, decision‑making, and interpersonal skills
• Dependable, reliable, able to work independently while collaborating effectively with others

Qualifications

• Experience supporting industrial, construction, energy, manufacturing, or operational environments
• Experience with expense reporting or administrative ticketing systems
• Experience with SAP
• Experience coordinating meetings, events, or visitor management activities

Schedule

Monday to Friday