Administrative Assistant II

The next part of your journey is right around the corner — with The Standard. A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers. Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment.

About the Role

In this role, you will provide confidential, high-level administrative and operational support to executive Human Resources leadership, serving as a trusted liaison with senior leaders, employees, customers, and external stakeholders. You will manage complex calendars, coordinate meetings and travel, prepare materials and expense reports, support executive communications, and assist with special projects that require discretion, organization, and sound judgment. The ability to work onsite in Portland, OR at least 1x per quarter is a requirement of this role.

Responsibilities

• Provide professional, confidential administrative support to executive leaders while keeping daily operations organized and on track.
• Manage complex calendars, meeting logistics, travel arrangements, documents, correspondence, and expense reporting with accuracy and timeliness.
• Serve as a trusted point of contact for internal and external stakeholders, using strong judgment in sensitive, complex, or time-critical situations.
• Maintain organized records, information, invoices, and administrative processes that support timely follow-up and efficient executive operations.
• Coordinate executive-related events, recognition activities, attendance reporting, supplies, and other administrative needs that support the executive office.

Requirements

• High school diploma or GED.
• Minimum 2 years of progressively responsible administrative experience supporting senior-level leaders, including experience interacting with customers, vendors, and executive-level visitors.
• Strong proficiency with Microsoft Office/Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and productivity/AI tools where applicable.
• Advanced organizational and time-management skills, including the ability to strategically coordinate complex calendars, prioritize competing tasks, and meet deadlines.
• Demonstrated discretion and sound judgment in safeguarding sensitive, confidential, or business-critical information.
• Strong knowledge of company operations, policies, and procedures, with the ability to clearly communicate decisions, priorities, and direction verbally and in writing.
• Detail-oriented with the ability to anticipate executive needs, manage critical tasks on an executive’s behalf, and identify emerging opportunities, risks, or challenges.
• Ability to adapt quickly to changing priorities and diverse needs while working independently, collaboratively, and with limited direction.

Key Behaviors

• Driving Success - Initiates and takes responsibility for ownership of own tasks, decisions, and outcomes.
• Adaptability – Demonstrates flexibility by willingly accepting new situations such as teams, projects, or work processes.
• Improvement Mindset - Demonstrates curiosity by asking questions regarding current approaches/methods and identifies potential improvements.

Benefits

• A rich benefits package including medical, dental, vision, and a 401(k) plan with matching company contributions.
• An annual incentive bonus plan.
• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenure.
• A supportive, responsive management approach and opportunities for career growth and advancement.
• Paid parental leave and adoption/surrogacy assistance.
• An employee giving program that double matches your donations to eligible nonprofits and schools.

Pay

Salary Range: $27.04 - $35.82 per hour. The actual compensation for this role will be based on a combination of education and experience, knowledge and skills, position budget, internal equity, and market data.