Administrative Assistant II

Work Mode: Onsite – Kohler, WI

About the Role

As the Area Assistant II, you will perform a wide variety of higher-level clerical and administrative duties of both confidential and general nature with minimal supervision. You will coordinate activities, communication, and special projects for the Engineering Director and team while actively participating in efforts to assist customer service in meeting goals and objectives. This includes open communication at all levels, providing feedback, and presenting new ideas for improving processes. You will also act as a responsible team member when assigned to project teams.

Responsibilities

• Provide accurate and timely document preparation for the engineering team using Microsoft Office 2007 (Word, Excel, and PowerPoint) to create presentations for management meetings.
• Maintain correspondence and follow-up files on daily activities, handling incoming and outgoing correspondence.
• Maintain calendar and appointment activity for the Engineering Director.
• Order office supplies for the department.
• Order food and beverages for department meetings.
• Provide phone coverage to support the marketing team.
• Assist the Engineering Director with administrative support and special projects.
• Process Purchase Orders through the SRM system.
• Process Procurement Cards and Hospitality & Real Estate Cards for reconciliation.
• Assist in creating and maintaining marketing spreadsheets, aid in data analysis, and prepare presentations using Excel and PowerPoint.
• Perform other duties as assigned.

Requirements

• High school graduate required; Associate Degree in Secretarial Science preferred.
• Minimum of 3 years of work experience in a professional administrative role.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Enjoys working with analytical data and spreadsheets.
• Professional demeanor with a high level of confidentiality.
• Demonstrated initiative and multi-tasking ability.
• Self-motivated and capable of working independently with minimal supervision.
• Resilient, flexible, detail-oriented, and energetic.
• Able to work with multiple priorities and meet deadlines despite frequent interruptions.
• Authorized to work in the U.S. without requiring sponsorship now or in the future.

Benefits

Kohler offers day-one benefits, meaning you’ll have access to applicable benefit programs from your first day on the job with no waiting period. The company provides a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation.

Pay

The hourly range for this position is $20.95 - $31.45. The specific hourly rate offered may be influenced by factors such as the candidate’s education and work location.