Administrative Assistant II

Responsibilities

• Provides administrative support to the Adult Day Health Center (ADHC) supporting the Center Director and management team.
• Scans/indexes documentation in a timely manner and performs data entry per department requirements.
• Completes routine administrative tasks on a regular basis with attention to detail and accuracy.
• Coordinates and organizes office space, equipment, supplies and forms.
• Sorts, opens and routes mail; initiates correspondence as needed.
• Runs basic reports using various software applications in assistance of management.
• Oversees all center administrative efforts and communicates to the Interdisciplinary Team.
• Coordinates and provides direction to center receptionist and assists with scheduling of administrative support team to ensure adequate coverage and smooth workflows.
• Completes miscellaneous projects for the team as appropriate.
• Orders and coordinates the delivery of supplies to support center.
• Maintains and updates daily and monthly forms in a paperless environment.
• Attends meetings, performs basic setup and takes minutes as needed.

Requirements

• 4+ years of administrative support
• Working knowledge of MS Teams & Office (Outlook, Word, Excel)
• Strong grammar, spelling, punctuation, editing and verbal/written communication skills
• Experience/knowledge of basic office equipment such as copiers, scanners, fax machines, etc.
• High School Diploma or GED

Preferred Qualifications

• Bilingual

Benefits

• Medical, dental, and vision insurance
• Short- and long-term disability
• Life insurance and AD&D
• Supplemental life insurance
• Flexible spending accounts
• 401(k) savings plan with company match
• Paid time off
• Company-paid holidays

Pay

Pay range: $19.23 - $23.08 per hour.

The pay may vary depending on job-related factors such as work location, experience, knowledge, skills, education, certifications, training, and internal equity.