Administrative Assistant II

About the role

Provide office automation expertise to create records, compile reports, gather and process data, schedule, coordinate, and track various data sets and office functions related to medical equipment maintenance, shipping, and receiving. Manage receiving, storing, recording, and issuing repair parts; perform quality control, property management, and repair parts management.

Responsibilities

• Turn-in and inventory counts
• Preparing travel authorization letters
• Enter, open, close, and update work order information into automated systems
• Perform warehousing and inventory management with Government at all depot locations
• Provide office administration support and prepare general office correspondence
• Assist in data collection and reporting for incoming, stored, and outgoing medical equipment
• Process work orders in client's automated systems
• Schedule and coordinate workload with the Production Controller
• Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment, including all necessary documentation and updating Army automated systems
• Track tasks, events, and issues, including personnel status
• Travel as needed (estimated 15%)

Requirements

• High School Diploma
• 3 years of related experience
• Experience working with a Government Entity, preferably with the Department of the Army and Department of Defense
• Ability to work with DMLSS and TEWLS database systems
• Must be able to obtain and maintain a NACI Clearance and CACard
• Ability to pass NCIC investigation and scored credit check per federal and contractual requirements
• Ability to lift up to 40 lbs.

Skills

• Ability to work cross-functionally (internally and/or externally)
• Strong English language skills (both written and verbal)
• Proficiency in using the internet
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Excellent communication, business analytical, and problem-solving skills
• Effective customer service skills

Pay

The pay range for this position is $20 to $27 per hour.