Administrative Assistant II

About the role

Family Health Centers of San Diego (FHCSD) is a leading community clinic provider offering a wide array of healthcare services to over 227,000 patients annually. With more than 90 sites across San Diego County, FHCSD serves uninsured, low-income individuals and families, focusing on comprehensive care including adult care, pediatrics, behavioral health, and various specialty services.

Responsibilities

• Acts as a liaison with other departments and internal/external customers (patients, vendors, auditors, inspectors).
• Answers phones, emails, and walk-in visitors, handling confidential and sensitive information with discretion.
• Collaborates on special projects, utilizing project management skills to meet deadlines and achieve goals.
• Supports managers and departments with calendaring, scheduling, time card support, meeting organization, and travel arrangements.
• Performs general clerical tasks such as filing, processing paperwork, data entry, scanning/photocopying, and similar duties.
• Creates intermediate level reports, including graphs, charts, and pivot tables, ensuring timeliness, accuracy, and audience appropriateness.
• Types and designs correspondences, memos, spreadsheets, charts, tables, graphs, business plans, and other documents, proofreading for accuracy and clarity.

Requirements

• High School diploma or GED equivalent required.
• College level coursework in English, Business Administration, and Mathematics required; Bachelor's degree in related field preferred.
• 2 years administrative support experience required, preferably in the medical/health-related field.
• Ability to type 40-50 WPM; ability to accurately complete data entry at a high speed, utilizing grammar and spell check software.
• Exceptional knowledge of business English, including proper grammar, spelling, and punctuation.
• Intermediate knowledge of mathematics and intermediate level of calculation skills.
• Traveling between sites and other locations is occasionally required.
• Valid California driver’s license, automobile, and proof of minimum levels of car insurance as required under California law.

Qualifications

• Demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.

Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential and sensitive information with discretion.

Benefits

Competitive Salary with Excellent Benefits
Retirement Plan with Employer Match
Paid Time Off, Extended Sick Leave and Paid Holidays
Medical/Dental/Vision/FSA/Life Insurance
Employee Discounts and Wellness Programs