Administrative Assistant
Responsibilities
- Calendar management
- On-Site meeting correspondence for department/stakeholders
- Absorb and respond to internal and external emails
- Communications management; drafting and responding appropriately and discreetly to internal and external emails
- Proofread departmental communications as requested
- Ability to multi-task various projects at a time, and quickly attend to urgent issues
- Keep Stakeholders informed of significant events in their department
- Special administrative projects as requested
- Create and submit necessary and approved purchase/work orders
- Absorb and coordinate meeting/event coordination
- Phone coverage for Stakeholders & Reception
- Report general office maintenance needs to Facilities Dept.
- Absorb and pursue approved Ad Hoc projects as needed
Qualifications
- 2+ years of related experience
- Prior experience in a high volume and dynamic environment where the candidate has had to manage multiple projects and priorities in a tactful and confidential manner
- Ability to communicate effectively both verbally and in writing via various methods
- Strong and current IT skillset. Advanced MS Suite: Word, Excel and PowerPoint are required
- Ability to handle confidential information appropriately, and delicate situations with tact and diplomacy
- Possess high level of efficiency, with ability to prioritize while maintaining a high attention to detail
- Possess proficient proofreading and grammatical skills
- Ability to work independently with little to no supervision, and on a team as needed
- Responsible, engaging and flexible with a professional attitude
- Ability to work as a team player
About the Role
The Administrative Assistant will provide a full range of administrative support to their assigned stakeholders. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
Benefits
- Medical, vision, and dental insurance
- Short-term and long-term disability, and life insurance
- 401(k) Profit Sharing Contribution
- Paid Time Off and Holidays
- Parental Leave
- Tuition reimbursement
Pay
InterSystems is providing a current good faith estimate of the anticipated base salary range for this position depending on a variety of factors including experience, education, skills, and performance. Other compensation may include a discretionary annual variable target incentive.
Schedule
The estimated hourly compensation range for this role is: $32.26—$40 USD
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
AI Disclaimer
InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees. Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.