Administrative Assistant II

Req ID: 8502 Travel: Up to 25% Number of Openings: 1 Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. Summary The Administrative Assistant II provides clerical and administrative support to an upper-level manager within the Company. May provide additional support for general administrative processes that improve efficiencies within the Department or Region. Roles and Responsibilities The Administrative Assistant II will perform the following duties in a safe, productive, and effective manner: Performs general clerical duties including but not limited to filing, mailing, faxing, photocopying, typingMaintains hard and electronic filesHandles confidential materials and documents in a professional and discreet mannerSchedules appointments and updates calendars for manager(s) within area of responsibilityAssists with coordination of travel arrangements for manager(s) Sets-up and coordinates meetings and conferencesAnswers phone(s) promptly and in a professional manner Assists managers and co-workers with tracking of Time-Off Benefits May provide assistance with entering time and/or resolving payroll data entry problemsMay provide clerical support related to departmental processes including but not limited to:Typing correspondence Pulling reports, bid bonds, preconstruction documents, etc. Issuing field checksTracking fuel cardsCoding and tracking invoicesAssisting with recruitmentMay order and maintain office supplies for department (and other areas as assigned i.e kitchen and bathroom supplies)May assist with tracking building maintenance issuesAssists with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc. May interface with outside vendors such as equipment repair companies, staffing agencies, etc. Requirements High School diploma or equivalent, and five years of prior administrative support experience; or seven years related experienceProficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint The following competencies are needed to successfully perform this job: Ability to write reports, business correspondence, and procedures Ability to listen to and/or read and comprehend instructions; ability to read and comprehend correspondence and memos Strong writing and verbal skillsAbility to effectively present information and respond to questions in one-on-one and small group situations with co-workers and clientsAbility to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentagesMust possess strong customer service skills Must be willing to work with others and be a part of a teamMust possess good listening skills Must be able to prioritize work and utilize strong organizational skillsAbility to maintain confidentialityAbility to solve practical problems and deal with a variety of variables in situations where only limited standardization existsAbility to interpret a variety of instructions furnished in written, oral, diagram or schedule formAbility to define problems, collect information, establish facts, and draw valid conclusionsAbility to recognize and create organizational tools that enhance processes and procedures At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.