Administrative Assistant II

About the Role

OMB requires contractor support to assist multiple NOAA Fisheries offices (aka FMCs) with various administrative support functions. MB coordinates national planning and development efforts, ensuring that the appropriate internal and external stakeholders are involved. MB provides guidance and direction to NOAA Fisheries in the areas of strategic planning, budget formulation and execution, performance management, enterprise risk management, safety and environmental compliance, facilities and asset management, security, loans, grant and acquisition management, internal controls and compliance, appeals freedom of information act, administrative inquiries and other administrative areas.

Responsibilities

• Perform a variety of secretarial and administrative support duties for program, department, or project offices
• Prepare, format, and produce correspondence, reports, proposals, memoranda, presentations, and other business documents
• Use Microsoft Office applications, including Word and Excel, to create and maintain professional documents and spreadsheets
• Review and proofread documents for accuracy, grammar, formatting, and completeness
• Organize and maintain electronic and physical files, records, and administrative documentation
• Provide copying, scanning, printing, and document production support as needed
• Coordinate administrative tasks and assist with the preparation and distribution of office materials
• Manage multiple administrative priorities while meeting deadlines and supporting day-to-day office operations

Qualifications

• Approximately 6 or more years related experience
• Associates degree (or equivalent)

Location

This position is fully on site in Gloucester, MA

Benefits

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off