Administrative Assistant II

Overview ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Assistant II will perform advanced, diversified, and confidential administrative duties under minimal supervision, provide day-to-day administrative support, and carry out activities on behalf of management, including interacting with staff across the organization. Responsibilities will include word processing, record keeping and filing, arranging meetings, answering telephone calls, directing visitors, scheduling activities, and performing other secretarial and administrative duties in support of departmental functions. This full-time position is located in Richland, WA. Pay range: $18.20 - $28.96 Benefits Sick Leave: One hour of paid sick leave for every 40 hours worked (sick leave can be used after 90 days of employment)EAP: Employee Assistance ProgramBenefit options available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)Other benefits include the following: Calm App, LifeBalance Discount Program Responsibilities Maintain documents in accordance with recordkeeping requirementsPrepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel proceduresMonitor all department personnel qualifications to ensure qualifications are properly maintainedFacilitate new department staff onboarding, including supplies, equipment, and office orientationSchedule performance appraisals and prepare personnel-related paperwork/records, including SSIS and ERCSPrepare various reports, correspondence, and presentations, often of a confidential nature and for key audiences, including senior management and the boardProvide office management and administrative support for the departmentReceive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional mannerAnswer questions as able as a first point of contactDistribute department mail and faxes dailyMonitor items of a sensitive nature, including Department of Labor allegations, and alert appropriate staff in a timely mannerMaintain office supply inventory and place special orders within budget or as approvedCoordinate department facility and equipment needs, including office furniture, printers, and work ordersServe as department subject matter expert for the AR systemGenerate ARs, prepare weekly reports, and track all actions to timely closureCoordinate dispositioning of AR-CF CRsDesign and maintain the CF Corporate SharePoint siteInitiate contract requisitions and changesCoordinate annual funding of all CF contractsServe as credit card custodianReconcile monthly billingRegister staff for trainingPerform other duties as assigned Requirements High school diploma or GED with a minimum of 4 years of progressive administrative experience, including leadership responsibilities and independent decision-making authorityRecord of professional development to enhance the skills and knowledge required for assigned responsibilities, such as courses related to job enhancement or career growthProficiency in Microsoft Office programs, including Word, Excel, PowerPoint, Outlook, and Access, and the ability to utilize information management tools such as Action TrackingKnowledge of general to advanced office management techniques, including but not limited to spelling, grammar, punctuation, and the use of standard office equipmentProper professional office etiquetteAbility to handle sensitive and confidential information professionally and with discretionStrong administrative, organizational, planning, and time management skillsAbility to handle complex projectsAbility to work under pressure and tight schedulesAbility to work with minimal supervision, take initiative, and act independentlyDetail-orientedAbility to be creative and participate as a valued team memberAbility to solve problems, exercise good judgment, and make sound decisionsEffective oral and written communication skillsGood interpersonal skills and the ability to effectively interface with management and staff of various organizations and the senior management team Work sponsorship is not available at this time. Third-party candidates will not be considered for this position. Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship. ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested. If you have any questions about the job posting, please contact recruiting@acsprostaffing.com If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com