ADMINISTRATIVE ASSISTANT II - 80000924 1

Description

Serves as the field liaison for Fiscal and General Service’s related activities.

Captures, evaluates, and analyzes data relating to administrative functions such as accounting, human resources, purchasing & report writing.

Prepares correspondence and administrative reports.

Provides input on recommendations for budget expenditures.

Participates in the Circuit spending plan meetings to ensure budget is managed and expenditures controlled.

Orders supplies, ensures Direct Orders are completed timely for each fiscal year and oversees spending.

Works with the state procurement system, ARIBA. (My Florida Market Place).

Maintains expenditure reports and process payment approvals.

Distributes required information to Finance and Accounting within specific timeframes.

Communicates with contract providers, and headquarters staff; compiles, reviews, analyses and processes data for administrative decisions.

Completes special assignments, research, and prepares reports.

Knowledge, Skills and Abilities

• Knowledge of business formats and office procedures.
• Knowledge of and ability to use Microsoft Office Software including, Word, Excel, Power Point and Outlook.
• Knowledge of administrative principles and practices.
• Knowledge of the methods of data collection and the principles and techniques of effective communication.
• Ability to prepare correspondence and administrative reports.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, human resources, purchasing & report writing.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem solving techniques.
• Ability to work independently, plan, organize and coordinate work assignments and communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications

• A high school diploma is required at the time of submission of the candidate profile.
• Must be employed by the Department of Juvenile Justice as this is an Internal Job Posting.

PREFERRED QUALIFICATIONS

• Experience with the State of Florida purchasing system (MFMP).
• Proficient in Microsoft Word, Excel Spreadsheets, Power Point and Outlook.
• Preference will be given to a candidate with three or more years of administrative related business experience.