Administrative Assistant I -- Lake Olympia Middle School

Job Overview

About the role

The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks.

Responsibilities

• Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities
• Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned
• Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature
• Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees
• Screens supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to supervisor with pertinent background material
• Process and maintain discipline referrals and records in files and computer system
• Maintain detention logs and notify parents as prescribed by policy
• Prepare ISS assignments and process homework for long term absences
• Serve as substitute for ISS monitor
• Process documents and work order requests using school district computer program
• May provide clerical support for campus police officer and Extended Day Program
• Aid principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters
• Compile data, organize/maintain filing system, prepare in-service materials, etc.

Qualifications

• High School diploma or GED
• Minimum of 3 years of clerical/secretarial experience
• Proficient in various computer programs
• Ability to maintain a high level of confidentiality of all student/family and staff information

Physical Requirements/Working Conditions

• Work is performed in classrooms, offices, work stations and meeting rooms
• Occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials
• The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus
• Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties
• May work prolonged or irregular hours and must be able to maintain emotional control under stress