Administrative Assistant I

About the role

Provides general administrative support to a business or academic unit under general supervision. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.

Essential Functions

• Addresses and resolves routine problems within the business or academic unit; apply internal and external policies and procedures during the resolution of problems.
• Serves as a liaison between the business or academic unit and internal and external clients.
• Creates routine correspondence (i.e., letters, emails, course syllabi etc.); submits e-forms; maintains files and records.
• Manages and maintains department and/or manager's calendars; organizes schedules and meetings.
• Coordinates travel arrangements and prepares expense vouchers and expense reimbursements.
• May perform one or more of the following: reconcile departmental financial accounts; review and approve financial transactions including vouchers, deposits, transfer of funds, and reconciliation of Procard account.
• May perform one or more of the following: act as timekeeper, maintain employee records, track annual appointments for the business or academic unit, etc.
• Performs other duties assigned.

Required Qualifications

• High school diploma or equivalent and a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.

Preferred Qualifications

• Bachelor's degree in Communication, General Studies, or Business.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills & Abilities

• Ability to utilize Microsoft Office Suite.
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Skilled in written and oral communication skills.
• Ability to resolving routine problems and make decisions.
• Ability to draft, read and comprehend a variety of correspondence.
• Ability to manage time effectively and prioritize work.
• Skilled in preparing clear and concise reports, correspondence, and other written materials.
• Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
• Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
• Skilled in applying logical thinking to solve problems or accomplish tasks.
• Ability to understand, interpret and communicate policies, procedures, and protocols.

Schedule

• Monday through Friday; 8:00am through 5:00pm.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Uses standard office equipment.

Pay

• The annual salary for this position ranges from $37,600 to $48,000.

Benefits

• Position is benefit eligible: Yes