Administrative Assistant I

About the role

The Mind Research Network, a division of Lovelace Biomendicl Research Institute, seeks a Full Time Administrative Assistant I. This position offers a range of administrative and staff support duties requiring skills and knowledge of organizational policies and procedures.

Responsibilities

• Affords assistance and direction to visitors, answers phones, and resolves administrative problems and inquiries.
• Composes, edits, and proofreads correspondence and reports.
• Tracks training compliance, maintains office supplies and databases, sorts and manages mail and packages, and prepares a range of administrative documents.
• Collaborates and facilitates schedules, meetings, program functions, and/or special events.
• Assists with fiscal duties including handling of petty cash, payment and tracking of invoices, and tracking and recording budget items.

Requirements

• A high school diploma or equivalent and 1+ year of directly-related administrative support experience; or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
• A professional demeanor, strong analytical, time management, and organizational skills, excellent verbal/written communication, interpersonal and customer service skills.
• Professional-level computer proficiency and the ability to learn all department-specific systems and programs as needed.
• Reliable and capable of working with sensitive information and maintaining confidentiality of data at all times.
• Prior experience in a busy office environment, specifically in a higher education setting, and previous experience working with a diverse population preferred.

Qualifications

This position requires a high school diploma or equivalent and 1+ year of directly-related administrative support experience; or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.

Skills

• Strong analytical, time management, and organizational skills.
• Excellent verbal/written communication, interpersonal and customer service skills.
• Professional-level computer proficiency.
• Ability to learn all department-specific systems and programs as needed.

Benefits

Salary is commensurate with experience.

Pay

Salary is commensurate with experience.

Schedule

Work is performed in an office environment. Will operate standard office equipment and will frequently stand, walk, sit, perform desk-based computer tasks, use a telephone, perform repetitive motions and occasionally lift objects that weigh up to 10 pounds.