Administrative Assistant I

About the role

The Operations Group at Plains is seeking an Administrative Assistant to provide comprehensive support in a fast-paced, collaborative environment. Key responsibilities include preparing reports, managing equipment and supplies, organizing files, and assisting with training and travel arrangements.

Responsibilities

• Prepare and file various reports, including budget forecasting, daily and weekly volume reports, overtime reports, and other required documents.
• Order equipment and supplies as needed to support office and operational needs.
• Receive and process all incoming and outgoing correspondence.
• Code and process invoices through the company's bill-paying system.
• Maintain filing systems for correspondence, reporting, and inspections.
• Ensure accurate completion and reporting of timesheets in accordance with company policy.
• Serve as receptionist, handling and routing incoming calls.
• Organize and maintain handbooks and procedures related to safety and regulations, ensuring compliance.
• Perform tasks to maintain the appearance of the company’s building, facilities, and equipment.
• Assist with scheduling employee training sessions and travel arrangements.

Requirements

• High School Diploma or equivalent.
• At least two years of experience as an administrative assistant or equivalent office experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with a strong emphasis on Excel.
• Strong analytical abilities, capable of making independent decisions and judgments, and exercising initiative with accuracy and attention to detail.
• Ability to effectively interact with internal personnel as well as vendors and customers.
• Strong organizational and multi-tasking skills, with a proven ability to prioritize tasks and meet deadlines.

Qualifications

• Valid driver’s license with a clean driving record.
• Cleared criminal background and satisfactory reference checks.
• Compliance with the company’s drug and alcohol policy, including pre-employment testing.

Benefits

At Plains, we offer a competitive compensation package and a comprehensive benefits program designed to support the health, safety, and well-being of our employees. This includes a variety of perks such as health insurance, retirement plans, and paid time off.